Abstract Submission Instructions

Alligatoroid skull,  Naturkundemuseum Karlsruhe, photo credit: C. A. Brochu

Abstract Submission Instructions

ABSTRACTS SPAM NOTICE: Please add  https://svp2021.abstractcentral.com/and meetings@vertpaleo.org to your list of email addresses that are sender friendly in order to receive your abstract submission confirmation and future notifications regarding the status of your abstract.

THE ABSTRACT SUBMISSION SITE IS NOW OPEN

All abstracts are submitted through the online submission site, including those for the Jon C. Graff International Paleontological Award.

Submission Deadlines

Alfred Sherwood Romer Prize
Jon C. Graff Award
Regular abstract submissions
April 23, 2021 at 11:59 PM EDT.
April 23, 2021 at 11:59 PM EDT.
May 6, 2021 at 11:59 PM EDT.

Guidelines
By submitting your abstract, you are agreeing to abide by the SVP Ethics Guidelines. In particular, your submission must be fully consistent with SVP policy that the research specimens referred to in your presentation are deposited in an appropriate, publicly accessible, repository and that other relevant data (e.g., those derived from tracksites, geochemical analyses, etc.) are destined to be made available in full at the time of publication. Specimens currently available for sale on the commercial market must not be mentioned in abstracts, nor can specimens in the collections of private individuals. All work reported must have been conducted within the legal and ethical frameworks of the country in which it was carried out.

By submitting your abstract, you are agreeing to prepare a presentation for the SVP Annual Meeting. If you are unable to attend, you are also confirming that you have arranged for an alternate presenter to give your presentation in your absence.

By submitting your abstract, you are agreeing to abide by the SVP Copyright Permissions Policy as outlined here.

By submitting your abstract, you are agreeing to abide by the SVP Annual Meeting Code of Conduct as outlined here.

Abstracts should clearly state the goal of the study and include relevant information on specimens or taxa examined, methods, results or findings, and the significance of the results.

  • A maximum of 510 characters is permitted for the abstract title.
  • A maximum of 2500 characters is permitted for the abstract body.
  • A maximum of 170 characters is permitted for acknowledgment of funding sources.
  • Blank spaces between words will count as characters, but formatting tags (e.g. bold or italic) should not.

Do not include citations, references, figures, captions, footnotes or ad hominem statements.

Use of trade names necessary to accurately identify products, materials, or equipment is permitted only in Preparators’ Session abstracts.  Trade names shall not be used for the purpose of advertising products or services.

Abstracts failing to follow these guidelines will be removed from consideration for the Annual Meeting.

Submission Instructions

  • You do not have to complete the submission in one session.  You may log back into the site using your email address and password to complete or modify your submission at any time before the deadline.
  • Be sure to check all of your entries thoroughly before selecting the “Submit” button.
  • The abstract submission site recommends the use of the following browsers:
    • Internet Explorer 9
    • Internet Explorer 10
    • Internet Explorer 11
    • Firefox
    • Chrome
    • Safari

We regularly review statistics of browsers used to access the system, updating the supported browsers as use exceeds 5% usage. It is important to note that users may still access the system using newer browsers not included on the above list. Our support team often uses newer browsers and will identify issues early. Should you encounter a challenge, please submit a case to s1abstractshelp@clarivate.com.

  • The first author of the abstract must be the presenting author.  You may change the first author after the first author is entered. To assign someone as the first/presenting author, click on the name of the author and check the box “Presenting Author”.
  • Once the submission type is entered, it cannot be changed. If you selected the wrong submission type, withdraw the abstract and resubmit under the correct category.
  • All abstracts are limited to a maximum of TEN (10) authors. To add an author, please enter the author’s name in the search box. If their name comes up, you can add them to your list of co-authors. If the author is not found, you will see the message “0 Records Found”. Next click on “Create an Author” under the search box and complete entry of the author information.
  • TWO (2) first-authored abstracts can be submitted for consideration if, and only if, one of those abstracts is for the Education & Outreach Poster Session or the Preparators’ Session. Thus, you may submit one (1) first-authored abstract for consideration in another session and one (1) first-authored abstract for consideration in the Education & Outreach Poster or Preparators’ Session ONLY.  This does not preclude the inclusion of an individual’s name on other, jointly-authored abstracts.
  • All authors must name an alternate presenter for their abstract submission in the event they be unable to attend the meeting.  Provide both full name and email address for the alternate. Alternate presenters will be expected to present the poster or podium presentation if the author is unable to attend. Please ensure that you have the permission of the named alternate.

PRESENTATION TYPE
Select one of the presentation types listed below:

  • Regular Session (Talk preferred)
  • Regular Session (Poster preferred; this includes poster submissions that will be considered for the Colbert Prize)
  • Symposium Session (invited submissions only)
  • Education and Outreach Poster Session
  • Preparators’ Session (Talk preferred)
  • Preparators’ Session (Poster preferred)

Any abstract that is not selected for the Romer Prize session or the Graff International Paleontology Award will be moved to regular submission status and will be considered alongside all other abstracts submitted. If it is designated as a poster, it may be considered for the Colbert Prize.

For Colbert Prize consideration, please check the appropriate box indicating your interest and confirming your status as a student within the past year. Following assessment by the Colbert Prize Panel, Colbert Prize finalists will be notified by the Program Committee when abstract programming notifications are sent to all authors.

The Education and Outreach Poster Session is an opportunity to highlight the development, application, and dissemination of effective tools for supporting education and outreach. To support this mission, abstracts will be evaluated using guidelines developed by the SVP Education and Outreach Committee to encourage best practices in our community’s outreach and education.

  • Abstracts should focus on an effort to develop scientific knowledge and/or awareness of vertebrate paleontology in a specific sector of society. Example audiences include:
    1. K-12 students
    2. K-12 teachers
    3. undergraduate students
    4. informal science venue audiences
    5. online audiences, and/or
    6. traditionally underrepresented groups in science
  • Program evaluation is critical for developing and advancing education and outreach initiatives. Just as SVP’s science-focused abstracts must include results, abstracts submitted to the Education and Outreach Poster Session must include some measure of effectiveness. Describing education and outreach efforts without quantitatively or qualitatively evaluating their impacts is not sufficient. Relevant data might be collected using paper or digital surveys or other feedback forms, interviews, or focused observations.
  • When possible, abstracts should describe how the effort is novel for the SVP community. This will help push the boundaries of our community’s outreach and education.

Topic Category
In addition to selecting a general taxonomic group, there are three more categories to describe your abstract: a more specific taxonomic category, a topic category, and a stratigraphic category.  These options are primarily for use in the scheduling of presentations, so please consider this while making your choices.

Following Submission of Your Abstract

  • Upon successful submission of your abstract you will receive an e-mail confirmation that includes the submission ID number, log in name, password, and abstract details.  If you do not receive an e-mail confirmation, please log back into the site to complete your submission or contact meetings@vertpaleo.org for assistance.
  • You may also receive email notifications about submissions on which you are a co-author. Make sure you receive a confirmation for the correct abstract you have submitted to assure it has been completed in the online submission system.
  • Please include your abstract submission ID number in all correspondence regarding your abstract.
  • Notification of abstract programming will be sent to first authors (presenting authors) in June. Scheduling of presentations is set by the Program Committee Chairs and cannot be changed after notification of abstract acceptance.

If you have any questions, please contact meetings@vertpaleo.org