Oral Presentation Guidelines
New this year! All presenters should email your slides to AV prior to being onsite. This will ensure it is downloaded and ready to go for your session. As a backup, bring a flash drive with your presentation on it. The speaker ready room will be available onsite for you to review and practice your presentation. If assistance is required, you will be able to contact an AV tech. Detailed instructions are coming soon!
The speaker ready room is located at the Hyatt Regency Minneapolis Grant Room and will be open during the following days/hours:
Presentation Information and Instructions
- Presentations should be formatted in either PowerPoint, Keynote or Google Slides.
- When emailing your PowerPoint presentation to on-site AV Team, please attach all files including movie and sound files. Keynote embeds these files within your presentation so you only need to email one file.
- When preparing your presentation, we encourage standard fonts (e.g., Times New Roman, Arial, Helvetica, etc.). If you are using a font that is not standard, it should be embedded into your presentation. Prepare presentations in 16:9 format. Presentations created in 4:3 will not use the full screen and will have a black pillar box on left and right sides of the screen.
- Symposia and technical session rooms will be equipped with a Data Projector, Screen, Mac and PC, as well as a Wireless Lavaliere Microphone, Head Table Microphone and Aisle Microphone depending on room size. All technical and symposia session rooms will have an onsite AV technician for assistance.
- The operating system on the session room PCs will be Windows 10 on the laptops and Microsoft Office 2021.
- We recommend you bring a backup of your presentation on a readable USB flash drive
- When loading your PowerPoint presentation onto your USB, copy the entire folder to include any external files utilized, e.g. movie and sound files (.wav, .avi, .mpg, etc.) in the same folder as your presentation.
- Please Note: session rooms do not have hard-wired internet. Although SVP has paid for daily dedicated bandwidth for our group which will be stronger than the general hotel WIFI, it may not be suitable for Skype, streaming, uploads/downloads that require very high speeds or dedicated lines.
While the default assumption is to allow open discussion of SVP presentations on social media, presenters have the right to request that attendees not disseminate the contents of their talk. The following icons may be copied and included on presentation slides to clearly express if you do not want your results posted:
