Oral Presentation Guidelines

Alligatoroid skull,  Naturkundemuseum Karlsruhe, photo credit: C. A. Brochu

Oral Presentation Guidelines

Presenters are required to bring their presentation to the Speaker Ready Room (Wellington Room, just past the registration desk) the day prior to their scheduled session so the technician can load presentations onto the appropriate session room laptop. This will also provide the opportunity to ensure fonts will display correctly and embedded videos will play correctly.

The speaker ready room is located in Wellington on the Conference Centre street level and will be open during the following days/hours:

Tuesday, November 1                     8:00 am – 4:00 pm
Wednesday, November 2               8:00 am – 4:00 pm
Thursday, November 3                   8:00 am – 4:00 pm
Friday, November 4                        8:00 am – 4:00 pm
Saturday, November 5                    8:00 am – 12:00 pm

Presentation Information and Instructions

  • Presentations should be formatted in either PowerPoint or Google Slides in order to be able to use translation software. There will be no Macs in the presentation rooms.
  • When preparing your presentation, please use standard fonts (e.g., Times New Roman, Arial, Helvetica, etc.). If you are using a font that is not standard, it should be embedded into your PowerPoint or Google Slides presentation. Prepare presentations in 16:9 format. Presentations created in 4:3 will not use the full screen and will have a black pillar box on left and right sides of the screen.
  • Bring your presentation on a readable USB flash drive. Include any external files utilized, e.g. movie and sound files (.wav, .avi, .mpg, etc.) in the same folder as your presentation. Copy the entire folder to the USB flash drive.
  • Symposia and technical session rooms will be equipped with a Data Projector, Screen and PC, as well as a Wireless Lavaliere Microphone, Head Table Microphone and Aisle Microphone depending on room size. All technical and symposia session rooms will have an in-room AV technician for assistance.
  • The operating system on the session room PCs will be Windows 10 on the laptops and Microsoft Office 2019.
  • Please Note: session rooms do not have hard-wired internet. Although general group WIFI is available in the session room areas, it may not be suitable for Skype, streaming, uploads/downloads that require very high speeds or dedicated lines.

While the default assumption is to allow open discussion of SVP presentations on social media, presenters have the right to request that attendees not disseminate the contents of their talk. The following icon may be copied and included on slides or posters to clearly express if you do not want your results posted: