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Call for 2025 Workshop & Field Trip Proposals

SVP is now accepting proposals for workshops and field trips to be held in conjunction with the 2025 Annual Meeting November 12 - 15 in Birmingham, U.K.  Proposals may be submitted via the forms located at the following links:

To access the 2025 field trip proposal form, click HERE.

To access the 2025 workshop proposal form, click HERE.

Submitters will be asked to provide the following: 

  • Title, date, and time (beginning and ending) of activity.
  • Purpose and intended outcome.
  • Name(s) of organizer(s)/leader(s) and all of their contact information.
  • Venue (if space is being requested for the event, please indicate this and the requirements). NOTE: SVP will provide complimentary meeting space if it is available per the current venue contract. Any additional requested space resulting in extra rental fees must be covered by registration fees.
  • A detailed budget for the workshop or field trip with amounts indicated in GBP. The budget must cover ALL expenses, as SVP will NOT absorb any shortfalls. Please include all items such as AV, internet, transportation, admission fees, supplies, and materials. These items are reimbursable up to the maximum of collected registration fees for the Workshop or Field Trip. You may not request reimbursement for your time.
  • Transportation: (if applicable) on own or provided? If provided: where is/are the exact pick up/drop off point(s). NOTE: SVP is not liable for any loss, injury, or damage resulting from field trip or workshop participation.
  • Cost per person (in GBP), including an additional £4.00 per person to cover credit card and administrative costs. These costs should consider all the expenses you plan to submit for reimbursement. NOTE: Leaders will be reimbursed the expenses incurred by running the field trip or workshop, including admission fees, transportation, AV, internet, supplies/materials, any included meals, up to the maximum amount of registration fees collected minus the £4.00 per person administrative fee. Field trip and workshop leaders should send completed reimbursement forms and receipts to the business office after the meeting. Excess revenue generated from registration fees will not be returned to attendees or provided to leaders. Excess funds, if any, remain with SVP and are utilized to support the annual meeting.
  • Minimum and maximum number of attendees.

Advertising copy for the SVP website is required to be submitted as part of the proposal and must include:

  • Title, date, and time (beginning and ending) of activity.
  • Purpose and intended outcome.
  • Venue (if known at the time of the proposal).
  • Recommended clothing or items to bring (if applicable).
  • Materials provided.
  • Name(s) of organizer(s)/leader(s) and all of their contact information.
  • Cost per person (please provide cost in GBP).
  • Minimum and maximum number of participants.

The deadline for proposal submission for workshops and field trips is March 3, 2025. If you have questions, please email meetings@vertpaleo.org (please use the forms linked at the top of this page to submit proposals and do not send proposals to this address).

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