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Annual Meeting Field Trips

Call for Field Trip Proposals

The Host Committee for the SVP 79th Annual Meeting, October 9-12, 2019, at the Brisbane Convention and Exhibition Centre, Brisbane, Queensland, Australia, is calling for field trip proposals.

The proposal must not exceed two pages and should include a concise description of the field trip, including where applicable:

  • Title, date, and time (beginning and ending) of activity.
  • Purpose and intended outcome.
  • Name(s) of organizer(s)/leader(s) and all of their contact information.
  • Venue (if space is being requested for the event, please indicate this and the requirements). NOTE: SVP will provide meeting space complimentary if it is available per the current venue contract. Any additional requested space resulting in extra rental fees must be covered by registration fees.
  • A detailed budget for the Field Trip. The budget must cover ALL expenses as SVP will NOT absorb any shortfalls. Please include all items such as AV, internet, transportation, admission fees, supplies and materials. These items are reimbursable up to the maximum of collected registration fees for the Field Trip. You may not request reimbursement for your time.
  • Transportation: (if applicable) on own or provided? If provided: where is/are the exact pick up/drop off point(s). NOTE: rented transportation must secure insurance through the rental company at an amount and level of coverage required by applicable state law. A copy of the insurance certificate must be included with the proposal. If transportation is provided by a leader or other participant, proof of insurance must be provided to the business office at least 120 days prior to the date of the trip. SVP is not liable for any loss, injury, or damage resulting from field trip participation.
  • Cost per person (please factor in the cost of the leaders if they are not to be charged) and include an additional $5 per person to cover credit card and administrative costs. These costs should consider all the expenses you plan to submit for reimbursement. NOTE: Leaders will be reimbursed the expenses incurred by running the field trip, including admission fees, transportation, AV, internet, supplies/materials, any included meals, up to the maximum amount of registration fees collected minus the $5 per person administrative fee. Field trip leaders should send completed reimbursement forms and receipts to the business office after the meeting. Excess revenue generated from registration fees will not be returned to attendees or provided to leaders. Excess funds, if any, remain with SVP and are utilized to support the annual meeting.
  • Minimum and maximum number of attendees. Please let us know if the maximum and minimum number of attendees is to include the leaders or not, as we must adjust the online registration system accordingly.

Advertisement copy for the 2019 SVP meeting circular and web site is required with the proposal and must include:

  • Title, date, and time (beginning and ending) of activity.
  • Purpose and intended outcome.
  • Venue (if known at the time of the proposal).
  • Recommended clothing or items to bring (if applicable).
  • Materials provided.
  • Name(s) of organizer(s)/leader(s) and all of their contact information.
  • Cost per person.
  • Minimum and maximum number of participants.  

Proposals should be sent to Gilbert Price and Scott Hocknull, SVP 2019 Brisbane Host Committee Chairs, at g.price1@uq.edu.au and scott.hocknull@qm.qld.gov.au. The deadline for proposal submission is December 12, 2018. 

Field trip proposal examples can be found by clicking here.