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Exhibit Information

Please note that a 10% tax will apply to all exhibit and sponsorship prices. 

The SVP 79th Annual Meeting is an excellent forum to showcase your products and services to VP professionals from all over the world. Exhibiting, sponsoring or advertising at the SVP Annual Meeting brings your company international visibility and recognition. The SVP exhibit area will be near the poster sessions, bringing you lots of visibility and traffic. Reserve your space now to ensure the best Table Top Exhibit or advertisement placement and the highest return on your marketing dollar with the many NEW sponsorship opportunities SVP is offering.  All sales of fossils are prohibited at the SVP Annual Meeting. Casts are acceptable.

For more information about SVP Exhibits and Sponsorship, please contact
exhibits@vertpaleo.org.

Click here for the exhibitor prospectus. 
Click here to reserve and pay for your booth. 
Click here for the exhibitor service kit. 
Click here for freight/logistics information

EXHIBIT DATES
Wednesday, October 9 -  Saturday, October 12, 2019

EXHIBIT LOCATION
The SVP meeting will be held at the Brisbane Convention and Exhibition Centre, Brisbane, Queensland, Australia. SVP’s exhibit hall is designed to accommodate coffee breaks/mixers and poster sessions providing a high traffic area. Reserve your exhibit space now to ensure the best placement and the highest return on your marketing dollar. Deadline to be printed in on-site material is July 10, 2019.

To view the floor plan, click here.


EXHIBIT SCHEDULE
Tuesday, October 8 12:00 PM – 6:00 PM Exhibitor Set Up
Wednesday, October 9 9:30 AM  – 6:15 PM Exhibits Open
Thursday, October 10 9:30 AM – 6:15 PM Exhibits Open
Friday, October 11 9:30 AM – 6:15 PM Exhibits Open
Saturday, October 12 9:30 AM – 6:15 PM Exhibits Open
Saturday, October 12 6:30 PM - 9:00 PM Exhibits Dismantle

Exhibitors must set up their space during the hours allotted. Exhibitors must vacate the Exhibit Hall within 15 minutes of the close of exhibits each day; the hall will be cleared and locked overnight. Exhibitors are permitted entry into the Exhibit Hall 30 minutes prior to the opening on show dates.

EXHIBIT FEES
Each table top exhibit area is 3 meters x 3 meters and includes back wall drape, 0.5 meter sidewall drape, 2.4 meter high Velcro compatible panels, two draped tables, two chairs, 1 spotlight, and one 300 mm high board  with company name ID sign. Exhibitors receive one complimentary full registration with access to sessions and social functions; and one complimentary Exhibits only badge per company that will give access to the Exhibit area only.The full cost of space must accompany the application or be paid within 30 days of receiving your booth confirmation or your space will be forfeited.
 
SVP Member $600 per table top space
SVP Nonmember $700 per table top space

ASSIGNMENT OF SPACE
All booths are sold as linear space unless an island is purchased. SVP Exhibit Management will assign space on a first-come, first-served basis.

END CAP BOOTHS
An End Cap Booth is a booth that has open sides on three aisles. SVP does not permit End Cap booth. All booths are sold as linear space unless an island is purchased.  

EXHIBITOR SERVICE KIT
The Exhbitor Service Kit which includes information regarding electrical orders, furniture, labor, shipping etc., will be posted in July.

CANCELLATION OF EXHIBIT SPACE
Notification of an exhibitor’s decision to cancel or reduce space must be made in writing. The effective date of space cancellation or reduction will be the date on which a written notice is received by Exhibit Management. If space is cancelled or reduced between the dates of the application through July 10, 2019, 50% of the total cost of space will be retained by SVP. If space is cancelled or reduced after July 10, 2019, the full cost of booth space will be retained.

 
CODE OF CONDUCT
Presenters, exhibitors, staff, members and other attendees at Society events should strive to create a professional, collegial, harassment-free environment that is welcoming to all. Conference attendees are expected to behave in a courteous, professional, and civilized manner and to respect volunteers, SVP staff, convention center/hotel staff, and one another.  Conduct that is unprofessional, offensive, or harassing should be avoided in both personal and electronic interactions at all Society events, whether formal or informal.

‚ÄčHarassment is any action that has the purpose or effect of unreasonably interfering with an individual’s professional standing or that creates an intimidating, hostile, or offensive environment.  Harassment includes verbal or visual comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, race, and age; sexualized, derogatory, or demeaning images and slogans in presentations, on clothing, or in public spaces; deliberate intimidation or haranguing; stalking and following; invasive photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention. 
Collegiality is the expectation that professional, rational, and mutually respectful lines of discourse be constructively maintained. Collegiality includes civility in discourse and mutual respect for differences in background, expertise, and points of views.  Collegiality does not imply agreement on scientific, social, or personal issues.  Society events are venues in which professional, sometimes heated debate is expected and encouraged.  Collegial disagreements such as “John Doe is wrong because...” are appropriate, whereas an attack such as “Jane Doe is a fool” is unprofessional.  New participants who lack the depth of knowledge of a seasoned researcher in the field – students, hobbyists, artists, or researchers from other disciplines – may benefit more from simple constructive suggestions rather than prolonged debate, but nevertheless, participants at all levels should be prepared to defend their work and to respond constructively to criticism from their peers.  Collegiality includes respect for the intellectual property of others: photographs, recordings, or other reproductions of material in talks, slides, posters, or artwork should not be disseminated without permission of the author.

To report unprofessional, offensive, or harassing conduct encountered at Society events, inform one of the designated contacts for the meeting (David Polly, Jessica Theodor, Samantha Hopkins, or Selina Robson) or any member of the Executive Committee. Contact infomation will be circulated in future communications and posted on signs by the Registration desk during the meeting. For additional, confidential assistance, you may contact the SVP president, the executive director, or members of the meetings staff. Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety is advised to contact 000 and contact meeting security. All attendees are expected to cooperate in any inquiry regarding, and resolution of, alleged sanctions for persons found to have violated this policy may include a verbal warning, expulsion from an event without refund, prohibition on attending certain future events, or in especially egregious cases, loss of membership from the Society.

SECURITY
SVP will contract a reputable security guard during the course of the annual meeting.  The duties of the guard are to protect the general exhibit against fire and other catastrophes. Neither SVP, FASEB, the facility, nor the owners or leasers of the exhibit venue will assume any responsibility for exhibitor's personal property. It is strongly urged that exhibitors maintain awareness of any expensive, revenue-generating, irreplaceable  or proprietary product contained within their booth (within the time frame of the exhibition).

SHIPPING INSTRUCTIONS
Shipping information as well as other relevant information will be sent by separate email by mid-July. Do not ship material directly to the Brisbane Convention and Exhibition Centre.

SUB-LEASING
Sub-leasing of exhibit space is not permitted and two companies may not share the same leased space.   
 
RULES AND REGULATIONS
The Society for Vertebrate Paleontology (SVP) reserves the right, at its sole discretion, to accept or deny applications for exhibit space and to allocate space among exhibitors. By applying for exhibit space, an exhibitor agrees to adhere to all conditions and regulations. Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all the rules herein. If it is decided that an exhibitor has failed to comply with any rule, the license may be terminated and the exhibit closed without notice. In all interpretations of the Rules and Regulations, Exhibit Management's decision is final.
 
The following practices are prohibited:
  • The use of open sounds systems.
  • Noisy electrical or other mechanical apparatus interfering with other exhibitors.
  • Placement of empty crates or any material in the aisle space or around the perimeter of the exhibit floor.
  • Canvassing or distributing any material outside the exhibitor's own space.
  • Sub-leasing of exhibit space.
  • The use of billboard advertisements and/or the display of signs outside the exhibit area.
  • Publicizing and/or maintaining any extracurricular activities, inducements, demonstrations or displays away from the exhibit area during the exhibit hours.
  • Photographing, videotaping, or examining another exhibitor's equipment without permission.
  • Balloons of any kind.
  • Entry into another exhibitor's booth without permission.
  • Door drops in hotels.
  • Dismantling exhibits and leaving before official exhibit close at 6:15 PM, Saturday, October 12, 2019.

Exhibitors are requested to staff their exhibits with personnel attired in a manner consistent with the decorum of the meeting and be knowledgeable about their products and policies of the company. Relevant portions of the foregoing prohibited practices are applicable to non-exhibitors at all times. Non-exhibitors may not solicit business from scientific registrants or companies exhibiting. Requests to use an open audio system must be approved by Exhibit Management and the exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to the registrants or adjacent exhibitors.
 
THE SOCIETY OF VERTEBRATE PALEONTOLOGY BYLAW ON ETHICS
*Article 12. Code of Ethics.
Several goals for the Society of Vertebrate Paleontology follow from its mission statement (Constitution Article 1): to discover, conserve, and protect vertebrate fossils and to foster the scientific, educational and personal appreciation and understanding of them by amateur, student and professional paleontologists, as well as the general public.  Fossil vertebrates are usually unique or rare, nonrenewable scientific and educational resources that, along with their accompanying contextual data, constitute part of our natural heritage.  They provide data by which the history of vertebrate life on earth may be reconstructed and are one of the primary means of studying evolutionary patterns and processes as well as environment change.  
  • It is the responsibility of vertebrate paleontologists to strive to ensure that vertebrate fossils are collected in a professional manner, which includes the detailed recording of pertinent contextual data (e.g. geographic, stratigraphic, sedimentologic, taphonomic). 
  • It is the responsibility of vertebrate paleontologists to assist government agencies in the development of management policies and regulations pertinent to the collection of vertebrate fossils, and to comply with those policies and regulations during and after collection.  Necessary permits on all lands administered by federal, state and local governments, whether domestic or foreign, must be obtained from the appropriate agency (ies) before fossil vertebrate are collected.  Collecting fossils on private lands must only be done with the landowner's consent. 
  • Fossil vertebrate specimens should be prepared by, or under the supervision of trained personnel.
  • Scientifically significant fossil vertebrate specimens, along with ancillary data, should be curated and accessioned in the collections of repositories charged in perpetuity with conserving fossil vertebrates for scientific study and education (e.g. accredited museums, universities, colleges, and other education institutions).
  • Information about vertebrate fossils and their accompanying data should be disseminated expeditiously to both the scientific community and interested general public.

All sales of fossils are prohibited at the SVP Annual Meeting.  Casts are acceptable.
 
QUESTIONS?
For more information, contact exhibits@vertpaleo.org.