Exhibit Information


Click here for the Exhibitor Service Kit. 
Click here for the Exhibits & Sponsorship Prospectus brochure
Click here fo
r the online exhibit and sponsorship order form
Click here to make final payment online (only for those who have previously submitted a paper order form)

The SVP 78th Annual Meeting is an excellent forum to showcase your products and services to VP professionals from all over the world. Exhibiting, sponsoring or advertising at the SVP Annual Meeting brings your company international visibility and recognition. The SVP exhibit area will be near the poster sessions, bringing you lots of visibility and traffic. Reserve your space now to ensure the best Table Top Exhibit or advertisement placement and the highest return on your marketing dollar with the many NEW sponsorship opportunities SVP is offering.  All sales of fossils are prohibited at the SVP Annual Meeting. Casts are acceptable.

For more information about SVP Exhibits and Sponsorship, please contact
exhibits@vertpaleo.org.

EXHIBIT DATES
Wednesday, October 17 -  Saturday, October 20, 2018

EXHIBIT LOCATION
The SVP meeting will be held at the Albuquerque Convention Center, Albuquerque, New Mexico. The Exhibits will be located in Hall 4. SVP’s exhibit hall is designed to accommodate coffee breaks/mixers and poster sessions providing a high traffic area. Reserve your exhibit space now to ensure the best placement and the highest return on your marketing dollar. Deadline to be printed in on-site material is July 16, 2018.


EXHIBIT SCHEDULE
Tuesday, October 16 9:00 AM – 6:00 PM Exhibitor Set Up
Wednesday, October 17 9:30 AM  – 6:15 PM Exhibits Open
Thursday, October 18 9:30 AM – 6:15 PM Exhibits Open
Friday, October 19 9:30 AM – 6:15 PM Exhibits Open
Saturday, October 20 9:30 AM – 6:15 PM Exhibits Open
Saturday, October 20 6:30 PM - 9:00 PM Exhibits Dismantle

Exhibitors must set up their space during the hours allotted. Exhibitors must vacate the Exhibit Hall within 15 minutes of the close of exhibits each day; the hall will be cleared and locked overnight. Exhibitors are permitted entry into the Exhibit Hall 30 minutes prior to the opening on show dates.

EXHIBIT FEES
Each Table Top Exhibit space is a 10'x10' draped booth which includes 8’ high backwall drape, 3’ high sidewall drape, two 8'x30" tables, two chairs, one wastebasket, one 7”x44” company name sign, one complimentary full registration badge with access to sessions and social functions, and one complimentary Exhibits Only badge. Additional Exhibits Only badges are available for purchase onsite for $50.00 each.
 
SVP Member $600 per table top space
SVP Nonmember $700 per table top space
   
ASSIGNMENT OF SPACE
All booths are sold as linear space unless an island is purchased. SVP Exhibit Management will assign space on a first-come, first-served basis.

END CAP BOOTHS
An End Cap Booth is a booth that has open sides on three aisles. SVP does not permit End Cap booth. All booths are sold as linear space unless an island is purchased.  

EXHIBITOR SERVICE KIT
The Exhbitor Service Kit which includes information regarding electrical orders, furniture, labor, shipping etc., is available by clicking here

CANCELLATION OF EXHIBIT SPACE
Exhibit cancellations must be submitted in writing by email to exhibits@vertpaleo.org. If space is canceled between the dates of the application until July 1, 2018, 50% of the total cost of space will be retained. If space is canceled or reduced between July 2, 2018 to date of the show, the exhibitor will be responsible for the full cost of the exhibit space and no refund will be issued.
 
CODE OF CONDUCT
The Society of Vertebrate Paleontology expects meeting attendees to behave in a courteous, collegial, and respectful fashion to each other, student volunteers, SVP staff, and meeting facility staff. Attendees should respect common sense rules for professional and personal interactions, public behavior (including behavior in public electronic communications), common courtesy, respect for private property, and respect for intellectual property of presenters. Demeaning, abusive, harassing, or threatening behavior towards other attendees or towards student volunteer, SVP staff, convention center staff, or security will not be tolerated, either in personal or electronic interactions.

SECURITY
SVP will contract a reputable security guard during the course of the annual meeting.  The duties of the guard are to protect the general exhibit against fire and other catastrophes. Neither SVP, FASEB, the facility, nor the owners or leasers of the exhibit venue will assume any responsibility for exhibitor's personal property. It is strongly urged that exhibitors maintain awareness of any expensive, revenue-generating, irreplaceable  or proprietary product contained within their booth (within the time frame of the exhibition).

SHIPPING INSTRUCTIONS
Do not ship material directly to the Albuquerque Convention Center. Shipping instructions and forms are provided in the Exhibitor Service Kit, please click here for details.

SUB-LEASING
Sub-leasing of exhibit space is not permitted and two companies may not share the same leased space.   
 
RULES AND REGULATIONS
The Society for Vertebrate Paleontology (SVP) reserves the right, at its sole discretion, to accept or deny applications for exhibit space and to allocate space among exhibitors. By applying for exhibit space, an exhibitor agrees to adhere to all conditions and regulations. Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all the rules herein. If it is decided that an exhibitor has failed to comply with any rule, the license may be terminated and the exhibit closed without notice. In all interpretations of the Rules and Regulations, Exhibit Management's decision is final.
 
The following practices are prohibited:
  • The use of open sounds systems.
  • Noisy electrical or other mechanical apparatus interfering with other exhibitors.
  • Placement of empty crates or any material in the aisle space or around the perimeter of the exhibit floor.
  • Canvassing or distributing any material outside the exhibitor's own space.
  • Sub-leasing of exhibit space.
  • The use of billboard advertisements and/or the display of signs outside the exhibit area.
  • Publicizing and/or maintaining any extracurricular activities, inducements, demonstrations or displays away from the exhibit area during the exhibit hours.
  • Photographing, videotaping, or examining another exhibitor's equipment without permission.
  • Balloons of any kind.
  • Entry into another exhibitor's booth without permission.
  • Door drops in hotels.
  • Dismantling exhibits and leaving before official exhibit close at 6:15 PM, Saturday, October 20, 2018.

Exhibitors are requested to staff their exhibits with personnel attired in a manner consistent with the decorum of the meeting and be knowledgeable about their products and policies of the company. Relevant portions of the foregoing prohibited practices are applicable to non-exhibitors at all times. Non-exhibitors may not solicit business from scientific registrants or companies exhibiting. Requests to use an open audio system must be approved by Exhibit Management and the exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to the registrants or adjacent exhibitors.
 
THE SOCIETY OF VERTEBRATE PALEONTOLOGY BYLAW ON ETHICS
*Article 12. Code of Ethics.
Several goals for the Society of Vertebrate Paleontology follow from its mission statement (Constitution Article 1): to discover, conserve, and protect vertebrate fossils and to foster the scientific, educational and personal appreciation and understanding of them by amateur, student and professional paleontologists, as well as the general public.  Fossil vertebrates are usually unique or rare, nonrenewable scientific and educational resources that, along with their accompanying contextual data, constitute part of our natural heritage.  They provide data by which the history of vertebrate life on earth may be reconstructed and are one of the primary means of studying evolutionary patterns and processes as well as environment change.  
  • It is the responsibility of vertebrate paleontologists to strive to ensure that vertebrate fossils are collected in a professional manner, which includes the detailed recording of pertinent contextual data (e.g. geographic, stratigraphic, sedimentologic, taphonomic). 
  • It is the responsibility of vertebrate paleontologists to assist government agencies in the development of management policies and regulations pertinent to the collection of vertebrate fossils, and to comply with those policies and regulations during and after collection.  Necessary permits on all lands administered by federal, state and local governments, whether domestic or foreign, must be obtained from the appropriate agency (ies) before fossil vertebrate are collected.  Collecting fossils on private lands must only be done with the landowner's consent. 
  • Fossil vertebrate specimens should be prepared by, or under the supervision of trained personnel.
  • Scientifically significant fossil vertebrate specimens, along with ancillary data, should be curated and accessioned in the collections of repositories charged in perpetuity with conserving fossil vertebrates for scientific study and education (e.g. accredited museums, universities, colleges, and other education institutions).
  • Information about vertebrate fossils and their accompanying data should be disseminated expeditiously to both the scientific community and interested general public.

All sales of fossils are prohibited at the SVP Annual Meeting.  Casts are acceptable.
 
QUESTIONS?
For more information, contact exhibits@vertpaleo.org.